Set up accounts

Set up accounts

Part 1: Steps to login to US entity
1. On the login page.
2. Click the Configuration drop-down arrow.
3. Click the EDUGDENA014_DEM_US list item.
4. Click the OK button.
Part 2: Create a general ledger account
1. Click the Open icon on the toolbar.
2. Type chart in the Filter field.
3. Click the Chart of Accounts list item.
4. Click the OK button. The Chart of Accounts (Filter in Place) form opens.
5. Click the Filter in Place icon.
6. Click the New icon.
7. Type [your initials]47700 in the Account field.
8. Type Sales, Three Wheelers in the Description field.
9. Click the Account Type drop-down arrow.
10. Click the Revenue list item.
11. Click the Unit Code 1 drop-down arrow.
12. Click the No Access list item.
13. Click the Unit Code 3 drop-down arrow.
14. Click the No Access list item.
15. Click the Unit Code 4 drop-down arrow.
16. Click the No Access list item.
17. Click the Save icon. 
Note: If you are unable to add an account make sure you are in the US entity and not the DALS 
site.
Part 3: Create an allocation account
1. Click the New icon. 
2. Type [your initials]333 in the Account field.
3. Type Utilities Expense Allocation in the Description field.
4. Click the Account Type drop-down arrow.
5. Click the Allocation list item.
6. Click the Unit Code 3 drop-down arrow.
7. Click the No Access list item.
8. Click the Unit Code 4 drop-down arrow.
9. Click the No Access list item.
10. Click the Save icon.
11. Click the X on the Chart of Accounts form.
Part 4: Log into the DALS site. Since our training database is setup as multi-site we need manage 
the allocation at the site level
1. Click the Form drop-down arrow on the Menu bar.
2. Click the Sign Out list item. The login page is displayed.
3. Click the Configuration drop-down arrow.
4. Click the EDUGDENA014_DEM_DALS list item.
5. Click the OK button.
Part 5: Create the allocations
1. Click the Open icon.
2. Type chart in the Filter field.
3. Click the Chart of Accounts list item.
4. Click the OK button. The Chart of Accounts (Filter in Place) form opens.
5. Type [your initials]333 in the Account field.
6. Click the Filter in Place icon.
7. Click the Ellipsis (…). 
8. Click the Allocations button. The Chart of Account Allocations (Linked) form opens.
9. Click the New icon.
10. Click the Distribution Account drop-down arrow.
11. Click the 50050 list item.
12. Click the Unit Code 1 drop-down arrow.
13. Click the 100 list item.
14. Type 25 in the Basis Rate field.
15. Repeat steps 9-14 to create the other three allocations using the field values in the table below 
for each item.
Distribution Account Unit Code 1 Basis Rate
50050                          200               25
50050                          300               25
50050                          400               25
16. Click the Save icon. 
17. Click the Window drop-down arrow on the Menu bar.
18. Click the Close All list item.

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