Part 1: Perform A/P payment generation to include discount
1. Click the Open icon.
2. Type a/p pay in the Filter field.
3. Click the A/P Payment Generation list item.
4. Click the OK button. The A/P Payment Generation form opens.
5. Click to clear the Wire check box.
6. Click to clear the STD Draft check box.
7. Click to clear the Incoming Draft check box.
8. Click to clear the EFT check box.
9. Click to clear the Cash check box.
10. Click to select the Disc Date radio button under the Aging Basis section.
11. Verify the Early Pay radio button is selected under Discount Method section.
12. Verify the [current date] is selected in the Payment Date field. Note: you can select the date to
be used for the payments.
53 Lesson 4: Paying invoices
13. Click the Bank Code drop-down arrow.
14. Click the BK1 list item.
15. Click the calendar icon in the Age Date Starting field. A calendar displays with the current
month and year visible.
16. Click the [date two weeks prior to today’s date] option. The Age Starting Date field populates.
This will ensure you only generate payments for vouchers created in the past two weeks.
Normally you would leave this field blank.
17. Click the calendar icon in the Age Date Ending field. A calendar displays with the current month
and year visible.
18. Click the [date three weeks after today’s date] option. The Age Ending Date field populates.
You select a date depending how far forward you want to take advantage of early
pay discounts and invoices that fall within the ending date. This can be dependent
on how often you do check runs.
19. Click the Process button. A dialog box opens with the message, “X A/P Payment Distribution(s)
were created. X A/P Payment(s) were created.”
20. Click the OK button.
Note: The system has generated a message regarding Vendor 8 being on payment hold.
Part 2: Perform A/P payment generation based on due date and not including discounts
1. Click to select the Due Date radio button under the Aging Basis section.
2. Click to select the None radio button under the Discount Method section.
Leave all other fields with the selections made in Part 1.
3. Click the Process button. A dialog box opens with the message, “X A/P Payment Distribution(s)
were created. X A/P Payment(s) were created.”
4. Click the OK button.
Part 3: Use the Payment button to view an automatic payment generation
1. Click the Payments button. The A/P Payments (Filter in Place) form opens.
2. Click the Filter in Place icon.
3. Click the [your vendor number for the Ferret Bicycle Company] from the grid on the left. The
payment information for that vendor displays. The Amount and Applied values are the same and
there should be no value in the Remaining field.
4. Click the Quick button. The A/P Quick Payment Application (Linked) form opens.
Note: This form shows how the payment was automatically generated.
5. Click the X on the A/P Quick Payment Application (Linked) form and you are returned to the
A/P Payments form.
Part 4: Remove all payments for all other vendors
1. Press Ctrl and select all the lines for vendors you will not be paying. Note: you should only have
lines remaining for Vendor 7, 10, 20, and [your initials]00000X Ferret Bicycle Company.
2. Click the Delete icon. A dialog box opens with the message, “Selected records will be
permanently deleted upon Save.”
3. Click the OK button.
4. Click the Save icon.