Generate a recurring voucher

Generate a recurring voucher

Part 1: Create a recurring voucher
1. Click the Open icon.
2. Type recurring in the Filter field.
3. Click the Recurring Vouchers list item.
4. Click the OK button. The Recurring Vouchers (Filter in Place) form opens.
5. Click the Filter in Place icon.
6. Click the New icon.
7. Click the Vendor drop-down arrow.
8. Click the 10 list item.
9. Type [your initials] - Monthly Lease in the Invoice field.
10. Click the calendar icon in the Invoice Date field. A calendar displays with the current month and 
year visible.
11. Click the [first day of the current month] option. The Invoice Date field populates.
12. Click the calendar icon in the Distribution Date field.
13. Click the [first day of the current month] option. The Distribution Date field populates.
14. Type 500.00 in the Purch Amt field. Note: this is the monthly lease payment amount.
15. Click the calendar icon in the Due Date field.
16. Click the [first day of the current month] option. The Due Date field populates.
17. Click the Save icon.
18. Click the Distribution button. The Recurring Voucher Distribution (Linked) form opens.
19. Type 500.00 in the Amount field.
20. Type 50* in the Account field.
21. Click the Account drop-down arrow.
22. Click the 50300 list item.
23. Click the Save icon.
24. Click the X on the Recurring Voucher Distribution (Linked) form.
Part 2: Recurring voucher generation
1. Click the Recurring Voucher Generation button. The A/P Recurring Voucher Generation form 
opens.
2. Verify 10 is in the Starting Vendor and Ending vendor fields.
3. Verify [the current month] displays in the New Voucher Month field. This month displays in the 
Invoice Date field of the A/P Vouchers and Adjustments form. 
4. Verify [the current year] displays in the New Voucher Year field. This year displays in the 
Invoice Date field of the A/P Vouchers and Adjustments form.
5. Click the calendar icon in the Distribution Date field.
6. Click the [first day of the current month] option. The Distribution Date field populates.
Note: The current system date will be used as the distribution date by default, but you can 
change it to the date you want to assign to the generated voucher.
7. Click the Process button. A dialog box opens with the message, “1 A/P Recurring Transaction(s) 
were selected.”
8. Click the OK button.
9. Click the X on the A/P Recurring Voucher Generation form.
Part 3: Verify the voucher displays in the A/P Vouchers and Adjustments
1. Click the Form drop-down arrow.
2. Click the A/P Vouchers and Adjustments list item. The A/P Vouchers and Adjustments form 
opens.
3. Click the Slider.
4. Verify the recurring voucher information for Vendor 10 - Kenworth Trucks displays.
5. Click the Window drop-down arrow.
6. Click the Close All list item.

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