Part 1: Log into the US entity. Since our training database is setup as multi-site we need to do this
at the entity level
1. On the login page.
2. Click the Configuration drop-down arrow.
3. Click the EDUGDENA014_DEM_US list item.
4. Click the OK button.
37 Lesson 3: Managing accounting periods
Part 2: Create a new accounting period
1. Click the Open icon.
2. Type accounting in the Filter field.
3. Click the Accounting Periods list item.
4. Click the OK button. The Accounting Periods form opens.
5. Click the New icon. The next fiscal year to be created is displayed.
6. Click to select the Monthly radio button.
7. Click the Generate Period button. Note: Twelve periods with start and end dates have been
generated.
8. Click the Save icon.
9. Click the X on the Accounting Periods form.
Part 3: Log into the DALS site. Since our training database is setup as multi-site we need to do
this at the site level
1. Click the Form drop-down arrow.
2. Click the Sign Out list item. The login page is displayed.
3. Click the Configuration drop-down arrow.
4. Click the EDUGDENA014_DEM_DALS list item.
5. Click the OK button.
Part 4: Change the fiscal year to the current fiscal year
1. Click the Open icon.
2. Type general par in the Filter field.
3. Click the General Parameters list item.
4. Click the OK button. The General Parameters form opens.
5. Click the General tab.
6. Click the Current Fiscal Year drop-down arrow.
7. Click the [current fiscal year] list item.
8. Click the Save icon. A dialog box opens with the message, “General Parameters have changed.
[Login] must be performed.”
9. Click the OK button.
Note: It is not necessary for our training to log out.
Part 5: Change your current period to be last month
1. Click the Open icon.
2. Type accounting in the Filter field.
3. Click the Accounting Periods list item.
4. Click the OK button. The Accounting Periods form opens.
5. Click to select the current Fiscal Year row.
6. Click the Current Period drop-down arrow.
7. Click the [one month previous to the current month] list item.
8. Click the Save icon.
9. Click the X on the Accounting Periods form. You are returned to the General Parameters form.
Part 6: Set your allowable days forward to 5 and backward to 0
1. Click the General menu option.
2. Type 5 in the Allowable Days Forward field to create transactions with dates in the new period.
3. Type 0 in the Allowable Days Backward field prevent users from posting any days before the
current period.
4. Click the Save icon. A dialog box opens with the message, “General Parameters have changed.
[Login] must be performed.”
5. Click the OK button.
Note: It is not necessary for our training to log out.
Part 7: If your user ID is a super user, deselect that check box
1. Click the Open icon.
2. Type users in the Filter field.
3. Click the Users list item.
4. Click the OK button. The Users (Filter In Place) form opens.
5. Click the Filter in Place icon.
6. Click to select the [your user name] row.
7. Click to clear the Super User check box.
8. Click the Save icon.
Part 8: Enter a miscellaneous receipt for 10 feet of Zal-200 for the 6th of this month. You should
receive an error message when you attempt to post the transaction to the journal
1. Click the Open icon.
2. Type miscellaneous in the Filter field.
3. Click the Miscellaneous Receipt list item.
4. Click the OK button. The Miscellaneous Receipt form opens.
5. Type zal in the Item field.
6. Click the Item drop-down arrow.
7. Click the ZAL-200 list item.
8. Type 10 in the Quantity field.
9. Click the Reason Code drop-down arrow.
10. Click the MMR list item.
11. Click the calendar icon in the Transaction Date field. A calendar displays with the current month
and year visible.
12. Click the [sixth day of the current month] option. A dialog box opens with the message,
“Transaction Date must be between MMM DD YYYY and MMM DD YYYY Do you want to change
the value now?”
Note: this means that you are not allowed to post outside of the allowable days forward range.
13. Click the No button.
14. Click the General Parameters form tab.
15. Type 6 in the Allowable Days Forward field.
16. Click the Save icon. A dialog box opens with the message, “General Parameters have changed.
[Login] must be performed.”
17. Click the OK button.
Note: It is not necessary for our training to log out.
18. Click the Miscellaneous Receipt form tab.
19. Click the Receive button. A dialog box opens with the message, “[Miscellaneous Receipt] was
successful.”
20. Click the OK button.
21. Click the X on the Miscellaneous Receipt form. You are returned to the Users form.
Part 9: Set your User to be a Super User and set the allowable days to be blank
1. Verify you are on the Users form.
2. Click to select the Super Users check box.
3. Click the Save icon.
4. Click the General Parameters form tab.
5. Click the General tab.
6. Click to delete the number in the Allowable Days Forward field.
7. Click to delete the number in the Allowable Days Backward field. Note: Both fields should be
blank.
8. Click the Save icon. A dialog box opens with the message, “General Parameters have changed.
[Login] must be performed.”
9. Click the OK button.
10. Click the Window drop-down arrow.
11. Click the Close All list item.
Attempt to enter the same transaction for the 6th again or sometime next month. You should have no
problem because you have Super User authorization.