Part 1: Create a voucher
1. Click the Open icon.
2. Type a/p v in the Filter field.
3. Click the web.APVouchersandAdjustments list item.
4. Click the OK button. The A/P Vouchers and Adjustments form opens.
5. Click the New icon.
6. Type [your initials]* in the Vendor field.
7. Click the Vendor drop-down arrow.
8. Click the [your new vendor for Ferret Bicycle Company] list item.
9. Verify Voucher displays in the Type field.
10. Type [your initials] - 43201 in the Invoice field.
11. Type 100.00 in the Purch Amt field. This is the cost for the magazines.
12. Type 35.70 in the Freight field.
13. Type 25.00 in the Misc Charges field.
14. Press Tab.
15. Verify 160.70 displays in the Invoice Amt field.
16. Click the Save icon. A voucher number is automatically generated and displays in the Voucher
field.
17. Write down this voucher number _____________.
18. Click the Distribution Generation button. A dialog box opens with the message, “[Distribution
Generation] will be performed.”
19. Click the OK button. A dialog box opens with the message, “3 A/P Transaction Distribution(s)
were created.”
20. Click the OK button.
21. Click the Distribution menu option. The Voucher Adjustment Distribution (Linked) form
opens.
22. Review the automatic distribution accounts and amounts in the Allocation section. Hint: Press
F8 to go to the next record.
23. Click the X on the Voucher Adjustment Distribution (Linked) form.
Part 2: Post all vouchers
1. Click the Open icon on the toolbar. The Select Form dialog box opens.
2. Type a/p v in the Filter field.
3. Click the A/P Voucher Posting list item.
4. Click the OK button. The A/P Voucher Posting form opens.
5. Verify the Print radio button is selected.
6. Click the Process button. A dialog box opens with the message, “[A/P Voucher Posting] will be
printed.”
7. Click the OK button. The A/P Voucher Posting report opens in a new tab.
8. Click the X on the report tab to close. A dialog box opens with the message, “Report Submitted”.
9. Click the OK button.
Note: all the vouchers to be posted display in the grid below. It is possible that you may post
other learners vouchers.
10. Click to select the Commit radio button.
Note: This option will not become enabled until you have printed the A/P Voucher Posting.
11. Click the Process button. A dialog box opens with the message, “[Post] will be performed.”
12. Click the OK button. A dialog box opens with the message, “XX A/P Transaction(s) were posted.”
13. Click the OK button.
14. Click the X on the A/P Voucher Posting form. You are returned to the A/P Vouchers and
Adjustments form.
15. Click the Refresh icon.
Note: any vouchers with dates outside the current year were not posted.
Part 3: Create a voucher adjustment
1. Click the New icon.
2. Click the Vendor drop-down arrow.
3. Type [your initials]* in the Vendor field.
4. Click the [your vendor number for Ferret Bicycle Company] list item.
5. Click the Type drop-down arrow.
6. Click the Adjustment list item.
7. Click the Voucher drop-down arrow.
8. Click the [default voucher] list item.
9. Verify [your initials] - 43201 displays in the Invoice field.
10. Type -32.13 in the Freight field. This is the difference between $35.70 and $3.57.
11. Press Tab.
12. Verify -32.13 displays in the Invoice Amt field.
13. Click the Save icon.
14. Click the Distribution Generation button. A dialog box opens with the message, “[Distribution
Generation] will be performed.”
15. Click the OK button. A dialog box opens with the message, “1 A/P Transaction Distribution(s)
were created.”
16. Click the OK button.
17. Click the Distribution menu option. The Voucher Adjustment Distribution (Linked) form
opens.
18. Verify -32.13 is displayed in the Amount field, found under Allocation.
19. Verify 50200 is displayed in the Account field.
20. Click the X on the Voucher Adjustment Distribution (Linked) form. You are returned to the A/P
Vouchers and Adjustments form.
Part 5: Post the adjustment
1. Click the A/P Voucher Posting menu option. The A/P Voucher Posting form opens.
2. Verify [your vendor number for Ferret Bicycle Company] is displayed in the Starting and
Ending Vendor field.
3. Verify [your voucher number] is displayed in the Starting and Ending Voucher field.
4. Verify the Print radio button is selected.
5. Click the Process button. A dialog box opens with the message, “[A/P Voucher Posting] will be
printed.”
6. Click the OK button. The A/P Voucher Posting report opens in a new tab.
7. Click the X on the report tab to close. A dialog box opens with the message, “Report Submitted”.
8. Click the OK button.
9. Click to select the Commit radio button.
10. Click the Process button. A dialog box opens with the message, “[Post] will be performed.”
11. Click the OK button. A dialog box opens with the message, “1 A/P Transaction(s) were posted.”
12. Click the OK button.
13. Click the X on the A/P Voucher Posting form. You are returned to the A/P Vouchers and
Adjustments form.
Part 6: View the A/P posted transactions detail
1. Click the A/P Posted Transactions Detail menu option. The A/P Posted Transactions Detail
(Linked) form opens.
2. Review the original transaction data in the Amounts section.
3. Press F8 to move to the next record.
4. Review the Freight adjustment data in the Amounts section.
5. Click the Window drop-down arrow in the menu bar.
6. Click the Close All list item